Privacy Policy
Last updated: May 4, 2025
PLEASE READ THIS PRIVACY POLICY CAREFULLY AND IN ITS ENTIRETY. YOUR ACCESS TO OR USE OF THIS WEBSITE WWW.VIGOHIRING.COM (THE “WEBSITE”) SIGNIFIES YOUR IRREVOCABLE AND UNCONDITIONAL CONSENT TO THE COLLECTION, PROCESSING, USE, AND TRANSFER OF YOUR PERSONAL DATA AS DESCRIBED HEREIN. IF YOU DO NOT AGREE WITH ANY PART OF THIS POLICY, YOU ARE STRICTLY PROHIBITED FROM USING THIS WEBSITE AND MUST CEASE ALL USE IMMEDIATELY.
Vigo Hiring (“we,” “us,” “our”), a proprietorship firm based in Gurugram, Haryana, India, operates the Website. This Privacy Policy (“Policy”) explains how we handle the personal data of users (“you,” “User”). This Policy forms an integral part of our Website Terms & Conditions. By using this Website, you consent to the practices described below, governed exclusively by the laws of India.
1. Personal Data We Collect
We adhere to the principle of data minimization. We collect personal data that you voluntarily provide or that is collected automatically, only as strictly necessary for the purposes outlined below:
- Information You Provide:
- Identity & Contact Data: Name, email address, phone number, postal address, job title, company affiliation.
- Professional Data: Information contained within your résumé/CV (which may include work history, education, qualifications, skills), cover letters, information provided during communications or application processes.
- Form & Communication Data: Information submitted through contact forms, application forms, surveys, or other correspondence with us.
- Marketing Preferences: Your explicit consent status (opt-in) for receiving promotional communications.
- Information Collected Automatically:
- Technical & Usage Data: IP address, browser type and version, device identifiers, operating system, access dates/times, pages viewed, referring URLs, interaction patterns, and data collected via essential cookies (as described in our Cookie notice/banner, if applicable).
Important Notes:
- Providing personal data is voluntary. However, failure to provide certain data may limit your ability to use specific features of the Website or our services.
- Sensitive Data: We do not intentionally collect or require sensitive personal data (e.g., health details, financial account numbers, biometric data, religious beliefs, caste, etc.) unless mandated by law for specific compliance purposes (which would be separately notified). If you voluntarily provide such data (e.g., within your CV), you do so at your own risk, and we disclaim liability for its processing, though we will handle it with standard security measures.
2. How and Why We Use Your Personal Data & Retention
We process your personal data only for specified, explicit, and legitimate purposes:
| Purpose | Categories of Data Used | Legal Basis (under Indian Law, primarily DPDP Act) | Minimum Retention Period |
| Respond to inquiries; Provide requested services | Identity, Contact, Form | Performance of Contract; Legitimate Interest | 12 months after last significant interaction or service conclusion |
| Candidate recruitment, evaluation, placement | Identity, Contact, Professional, Form | Performance of (Pre-)Contractual steps; Consent | 24 months after placement, last active application, or last relevant communication |
| Send marketing communications (with explicit consent) | Contact, Marketing Preferences | Your Explicit Consent | Until consent is withdrawn |
| Operate, maintain, secure, & improve the Website | Technical & Usage | Legitimate Interest | IP Logs: 7 days; Other technical data: As needed for security/analytics (often aggregated) |
| Internal analytics & service improvement (anonymized) | Aggregated/Anonymized Technical & Usage | Legitimate Interest | Indefinitely (as anonymized data) |
| Comply with legal obligations; Defend legal claims | All relevant categories | Legal Obligation; Legitimate Interest | As required by law or for the duration necessary to resolve disputes/defend claims |
| Fraud prevention & security monitoring | Technical & Usage, Identity, Contact | Legitimate Interest | As long as necessary for the purpose |
Retention Note: The stated retention periods are minimums based on operational needs. We may retain data for longer periods where required by applicable Indian law, regulatory obligations, or for the establishment, exercise, or defense of legal claims, provided such retention is necessary and proportionate. After the applicable retention period, we will securely delete or irreversibly anonymize your personal data.
3. Methods of Data Collection
- Directly From You: When you fill out forms, upload documents (like CVs), or communicate with us.
- Automatically: Through standard web technologies like server logs and essential cookies when you interact with the Website.
- Third Parties: We generally collect data directly from you. If we receive personal data from third parties (e.g., referrals, background check providers where applicable and consented), we do so in compliance with applicable law and ensure you are informed as required.
4. Marketing Communications
We will only send you direct marketing communications (e.g., emails, SMS about job alerts or services) if you have explicitly consented (opted-in). You have the absolute right to withdraw your consent at any time by using the “unsubscribe” link in the communication or by contacting us at [email protected]. Please allow a reasonable period for your request to be processed.
5. Use of Artificial Intelligence (AI)
We may utilize AI tools solely to assist our human recruiters in processing information, identifying potential matches, or summarizing data. AI is used as a support tool; no final recruitment or employment-related decisions are made solely based on automated processing without meaningful human review and judgment. We are not liable for any preliminary suggestions or outputs generated by AI tools.
6. Data Sharing and Disclosure
We maintain strict controls over sharing your personal data. We do not sell, rent, or trade your personal data. Disclosure occurs only in these limited circumstances:
- Service Providers: To trusted third-party vendors who perform functions on our behalf (e.g., website hosting, data storage, analytics providers, email distribution services). These providers are contractually bound to maintain confidentiality and security, and only process data based on our instructions for specified purposes.
- Prospective Employers: When you explicitly apply for a specific job vacancy through our service, we will share your relevant professional data (like your CV) with that specific employer based on your deemed consent for that application. This sharing is done at your direction and risk regarding the employer’s handling of your data.
- Legal & Regulatory Obligations: If required by applicable Indian law, regulation, court order, governmental request, or legal process.
- Protection of Rights: To enforce our Terms & Conditions, protect the rights, property, or safety of Vigo Hiring, our users, or the public, as required or permitted by law.
- Business Transfers: In connection with a merger, acquisition, reorganization, sale of assets, or bankruptcy, your data may be transferred as part of the transaction, subject to the receiving party agreeing to privacy commitments consistent with this Policy or as permitted by law.
- Affiliates & Advisors: We may share data with our affiliates or professional advisors (lawyers, auditors) under confidentiality obligations for legitimate business purposes.
7. International Data Transfers
As we operate in India and may use service providers located globally, your personal data may be transferred to, stored, and processed in jurisdictions outside of your country of residence, including India. By using the Website, you explicitly consent to such transfers. These jurisdictions may have data protection laws different from your own. We take steps mandated by applicable law (like standard contractual clauses where required) to ensure that adequate protection is provided for your data when transferred internationally. However, you acknowledge that data transferred internationally may be subject to the laws and access requests of foreign governments, courts, law enforcement, and regulatory agencies.
8. Data Security
We implement reasonable and appropriate technical, physical, and organizational security measures designed to protect your personal data against accidental or unlawful destruction,1 loss, alteration, unauthorized disclosure,2 or access. Measures include encryption where feasible, access controls, secure server environments, and regular security reviews. However, no method of transmission over the Internet or electronic storage is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your personal3 data, we cannot guarantee its absolute4 security. You transmit data to us at your own risk. You are also responsible for maintaining the confidentiality of any credentials used to access our services and for securing your own devices.
9. Your Limited Rights Regarding Personal Data
Subject to limitations under applicable Indian law (including the DPDP Act 2023), you may have certain rights regarding your personal data:
- Right to Access: Request information about the personal data we hold on you and obtain a copy.
- Right to Correction: Request correction of inaccurate or incomplete personal data.
- Right to Erasure (Deletion): Request deletion of your personal data, subject to legal and contractual retention requirements and other exceptions under law. We are not obligated to delete data necessary for compliance, legal defense, or minimum operational needs outlined in Section 2.
- Right to Grievance Redressal: Contact us with any concerns about our data processing.
Exercising Your Rights: To exercise these rights, please submit a specific written request to our Data Protection Lead at [email protected].
- Verification: We will require stringent verification of your identity before processing your request to protect your data.
- Limitations: We reserve the right to refuse requests that are manifestly unfounded, excessive, repetitive, or contrary to applicable law or our legitimate interests/obligations.
- Response Time: We will respond to verifiable requests within the timeframes stipulated by applicable Indian law.
10. Children’s Privacy
The Website is not intended for or directed at individuals under the age of 18. We do not knowingly collect personal data from children under 18. If we become aware that we have inadvertently collected such data,5 we will take steps to delete it promptly.
11. Changes to This Privacy Policy
We6 reserve the sole and unilateral right to modify or update this Privacy Policy at any time without prior notice. Any changes will be effective immediately upon posting the revised7 Policy on the Website, with the “Last updated” date amended accordingly. Your continued use of the Website after any such changes constitutes your unconditional acceptance of the revised Policy. We encourage you to review this Policy periodically.
12. Governing Law and Link to T&Cs
This Privacy Policy and any disputes arising from it are governed exclusively by the laws of India. This Policy is subject to, and should be read in conjunction with, our Website Terms & Conditions, including its provisions on dispute resolution (mandatory arbitration in Gurugram, Haryana).
13. Contact Information
For any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact our Data Protection Lead:
Postal Address:
Vigo Hiring
Attn: Data Protection Lead
2917P, Ground Floor, Sector 46
Gurugram, Haryana – 122001, India
.